Fauve

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Our Privacy
Policy

In accordance with Law 25 and the Personal Information Protection Act (R.S.C. (1985), c. P-21), Fauve & Associates Inc. (“Fauve,” “we”) is committed to respecting your privacy in the handling of your personal information and any other information it collects.

*Our Personal Data Protection Policy, compliant with the GDPR, will be presented in the following section.*

Objectives of the Policy

This Privacy Policy aims to inform you about how Fauve collects, uses, and discloses your personal data in the course of its activities, such as recruitment efforts, distribution of communications (newsletters, surveys, social media posts, etc.), and how you can manage and correct this data if necessary.

This Policy also explains how Fauve uses cookies on its website.

By browsing our website, communicating with us in any way, or agreeing to receive emails from us, you accept the terms of this Policy.

For any questions, comments, or concerns regarding the processing of your data, please contact our Privacy Officer by email at Lo***@***ve.ca.

Collection, Use, and Disclosure of Personal Information

For the purposes of this Policy, “personal information” means any information collected from an individual that is intended to identify them, directly or indirectly, such as civic address, email address, phone number, and any other financial data.

Fauve collects, uses, and discloses your personal information to offer you its services, in compliance with your consent or as required by law. Your consent may be obtained explicitly or implicitly, depending on the circumstances and the sensitivity of the data collected. By choosing to provide us with your personal data, you consent to Fauve collecting, using, and disclosing it in accordance with this Policy.

If Fauve needs to request your information for purposes other than those stated in this Policy, you will be notified. You have the option to withdraw your consent to the collection, use, and disclosure of your personal information by contacting us directly at Lo***@***ve.ca. However, before processing your withdrawal, we may require proof of identity. Once the withdrawal is processed, Fauve may no longer be able to provide certain services to you.

Here is a non-exhaustive list of information that Fauve may collect as part of its services:

  • When visiting the website: Use of cookies
  • When scheduling an appointment via our website, Calendly, or any other appointment form: First Name; Last Name; Title; Company; Email.
  • When registering for an event or our newsletter: First Name; Last Name; Email.
  • When applying for a position with one of our clients: First Name; Last Name; Email; Resume information; Current salary and benefits.
  • When conducting credit, criminal, or educational checks as part of a recruitment mandate: Educational data; Financial data; Judicial data.
  • When applying on a job posting site such as Jobboom, LinkedIn, Indeed, etc.

We may collect your personal information through various touchpoints such as Eventbrite ticketing, our website, our social media, Rafale, when you fill out a form from one of our partners like Certn or Pixonality, when you reserve or purchase tickets for one of our events, when you participate in a survey, or when you contact us through our social media or any other form of communication.

Purposes for Using Your Personal Information

Fauve uses your personal information for the following reasons:

Operational:
  • As part of a recruitment mandate
Marketing:
  • To facilitate the reservation of tickets for an event organized or co-organized by Fauve
  • To confirm your identity
  • To provide you with information about events that may interest you
  • To analyze our target audience finely and better respond to their needs and interests
Sales:
  • To contact you and present our services

Disclosure of Your Personal Information

By agreeing to interact with us, candidates accept that their personal data may be shared with clients specifically mentioned during solicitations.

Pixonality is our provider of psychometric assessments. Anyone taking a personality test from our provider is aware that Pixonality may transmit their personal information to Fauve.

Certn is our provider for criminal, educational, and financial background checks. Anyone undergoing a check from our provider is aware that Certn may transmit their personal information to Fauve.

If any of these processes (Pixonality and/or Certn) are initiated for recruitment purposes as part of a mandate, the candidate understands by completing the provider’s request that this data may be transmitted to the clients of the mandate in question.

Eventbrite serves as a ticketing platform for Fauve. Therefore, anyone who has made a ticket reservation is aware that Eventbrite may transmit their personal information to Fauve.

Once you provide your personal information to third-party providers, Fauve cannot be held responsible for its protection.

Retention of Personal Information

If a candidate does not wish for their personal data to be shared, they must inform us in writing. If we do not receive such instructions, we consider that the candidate agrees that their personal data may be shared as part of our recruitment mandates.

Fauve may retain your personal information as long as necessary for the purposes mentioned above and as permitted or required by law. If you wish to obtain more information about the retention period of your personal information and its deletion, please contact us at Lo***@***ve.ca.

Security of Your Personal Information

To ensure the security of your personal information, we have implemented technological and organizational solutions to prevent loss, theft, access, transmission, reproduction, misuse, or unauthorized use of your data.

Only our employees and suppliers have the right to access it and have been trained to use it securely and in compliance with the standards of this Policy.

However, we cannot guarantee 100% absolute security of this personal information. If you have any concerns about the security of your data, please contact us promptly at Lo***@***ve.ca.

Storage of Personal Information

Your personal information is hosted on Google Drive and BullHorn, and on our partners’ platforms when applicable, such as Certn, Humance, and Hogan.

Third-Party Websites and Services

This Privacy Policy applies only to the services we offer. For our third-party providers, please refer directly to their privacy policies on their websites.

Unsubscribing from our communications

If you no longer wish to receive marketing emails from us, you can click on the “unsubscribe” button at the bottom of each of our newsletters. If you encounter difficulties, you can also contact us at Lo***@***ve.ca.

Contact Information

For any request or question related to this Policy regarding the protection of your personal information, please contact us by email or mail at:

Lorenzo De Angelis
Fauve & Associates Inc.
1435 Saint-Alexandre Street, Suite 400
Montreal, QC, Canada H3A 2G4
Lo***@***ve.ca

Updates

We will strive to update this Privacy Policy whenever there are changes in our practices, technology, legal obligations, or other factors. Please regularly consult this page to stay informed of the latest updates made.

Last updated: December 2023

Personal Data Protection Policy (GDPR)

This Personal Data Protection Policy outlines Fauve’s commitment—as an executive search firm specialized in recruitment—to protecting the confidentiality and security of personal data processed in the course of its operations. Fauve complies with the General Data Protection Regulation (GDPR) and is committed to managing personal data from candidates, clients, collaborators, and suppliers in a transparent and responsible manner.

 

1. INTRODUCTION

Fauve recognizes the importance of personal data privacy and security. As a recruitment firm, we collect and process personal information from various stakeholders as part of our search and recruitment services, and in our interactions with clients, employees, and suppliers. This policy sets out the principles we follow to ensure data protection and compliance with applicable laws.

 

2. CATEGORIES OF PERSONAL DATA PROCESSED

Fauve processes several categories of personal data, including:

  • Candidates: Personal details, résumés, cover letters, interviews, assessments, references, test results, etc.

  • Clients: Professional contact details (name, title, contact info), recruitment needs, contracts, and engagement history.

  • Collaborators: Administrative data (name, contact info), HR, payroll, and leave management data.

  • Suppliers: Information required to manage business relationships, including contact details, contracts, and billing arrangements.

3. PURPOSES OF DATA PROCESSING


The personal data collected by Fauve is processed for legitimate, specific, and transparent purposes:

  • Candidates: Identification, selection, and management of applications as part of recruitment projects, including client introductions, process tracking, and job proposals.

  • Clients: Recruitment contract management, recruitment needs tracking, candidate recommendations, and business relationship management.

  • Collaborators: HR administration, payroll, employee benefits, career development, and internal growth.

  • Suppliers: Management of service or product supply contracts, payment tracking, and commercial relationship oversight.

 

4. LEGAL BASIS FOR DATA PROCESSING


Fauve relies on the following legal grounds to justify the processing of personal data:

  • Candidates: Consent, pre-contractual measures (e.g., candidate evaluation), and legitimate interest in application management.

  • Clients: Contract execution and legitimate interest in managing commercial relationships.

  • Collaborators: Employment contract execution, legal obligations, and legitimate interest in HR management.

  • Suppliers: Contract execution, legal obligations, and legitimate interest in commercial relations.

 

5. DATA RETENTION PERIOD


Personal data is retained for limited periods consistent with the purposes for which it was collected, in compliance with legal and regulatory requirements:

  • Candidates: Up to two years after last contact or completion of a recruitment project.

  • Clients: Throughout the contract duration and up to five years after termination.

  • Collaborators: For the duration of employment and subsequently, as required by tax and labor laws.

  • Suppliers: For the duration of the commercial relationship and up to five years thereafter.

 

6. RIGHTS OF DATA SUBJECTS


In accordance with the GDPR, individuals whose data is processed by Fauve have several rights, which they may exercise by contacting us:

  • Right of access: Request a copy of the personal data we hold.

  • Right to rectification: Request corrections to inaccurate or incomplete data.

  • Right to erasure: Request deletion of personal data under certain conditions.

  • Right to restriction of processing: Request that processing of data be limited.

  • Right to data portability: Request to receive or transmit data in a structured, commonly used format.

  • Right to object: Object to data processing, particularly for direct marketing purposes.

  • Right to withdraw consent: Withdraw consent at any time, without affecting the lawfulness of prior processing.

 

7. DATA SECURITY


Fauve implements appropriate technical and organizational measures to protect personal data against loss, alteration, unauthorized access, or disclosure. These include data access controls, password management policies, and regular staff training on data security.

 

8. DATA SHARING WITH THIRD PARTIES


In the course of its activities, Fauve may share personal data with partners, subcontractors, or service providers. Such sharing is governed by agreements that ensure GDPR compliance, and data is only shared when necessary to provide services.

 

9. TRANSFER OF DATA OUTSIDE THE EUROPEAN UNION


For certain services or partnerships, personal data may be transferred outside the European Union. Fauve ensures that such transfers comply with GDPR by implementing appropriate safeguards through contractual agreements with data recipients.

 

10. CHANGES TO THIS POLICY


Fauve reserves the right to update this data protection policy at any time. Any changes will be communicated transparently and will take effect upon publication.

 

11. CONTACT


For any questions regarding this policy or to exercise your data rights, you may contact our GDPR representative by email at: pd******@***ve.com